Tags

Tags are hierarchical labels you use to mark tasks, projects, and milestones by topic or priority. Unlike the hierarchy of areas and projects, tags can describe the same item from several angles at once—for example, “Goal” and “This Week.”

The Tag Tree

Tags are organized in a tree: every tag can have a parent tag, and a parent tag can have any number of child tags. There’s no limit to the depth.

Goals
├── Daily Goals
└── Weekly Goals

Priorities
├── Prio 1 — Immediately
└── Prio 2 — This Week

A filter on a parent tag automatically includes all its child tags. So if you filter by “Goals,” items tagged “Daily Goals” and “Weekly Goals” appear in the result as well.

Creating and Managing Tags

In the Tags settings, you see the entire tree. For each tag, you can set:

To create a tag:

1. At the top of the Tags settings, enter the name in the Tag name field and optionally choose an icon to its left.
2. Confirm with ↩︎ or + (Create Tag). The new tag starts at the top level.
3. To place it in the tree, click Edit (pencil) next to the tag, choose the parent under Parent Tag, and confirm with Apply.

You also change the name and icon with Edit. Alternatively, drag a tag in the list to another position or under another tag.

To delete a tag:

When you delete a tag, its child tags are automatically moved under the deleted tag’s parent—so the tree stays intact. All references to the deleted tag are removed from tasks, projects, and milestones throughout the data folder.

Assigning Tags

You assign tags in the Inspector with the tag picker: select an item and click the tag field in the Inspector. The picker shows the entire tree; you can set several tags at once. The context menu is faster: Tags ▸ turns individual tags on and off.

You can also retag with drag and drop—in a view whose sections each filter by exactly one tag, drag a task from one section to another to change its tag. More about this in the chapter Reorganizing with Drag and Drop.

Effective Tags