System Integration

TandemLoop doesn’t just work in its own window: app links, Spotlight, Shortcuts, notifications, widgets, the menu bar, a macOS service, and the share sheet on iPhone and iPad bring your tasks to wherever you are. You’ll find all the switches for this in Settings under Integration—each applies only to the device where you set it.

App Links

Every task, project, milestone, and view has a fixed link of the form tandemloop://open/<ID>. Clicking it—for example, from a note, a calendar event, or an email—opens TandemLoop right at that spot: the area and project are shown, and the task is selected.

To copy an app link:

1. Right-click a task, project, or milestone (on iPad: touch and hold).
2. Choose Copy App Link.
3. Paste the link wherever you need it.

With tandemloop://capture?title=…, a link also captures a new task in the Inbox (optionally with &body=… for notes). Without a title, the capture form opens.

Spotlight

With Show in Spotlight (on by default), open tasks and projects appear in system search—with location, due date, and status. Selecting a result opens the item directly in TandemLoop. Completed, dropped, and archived items aren’t shown. The index is rebuilt in the background when the data folder opens and then kept up to date as things change; when you switch data folders, it’s cleared.

Shortcuts and Siri

TandemLoop provides these actions in the Shortcuts app (macOS and iPad/iPhone):

In the Shortcuts app, you choose the task by searching for its title. With Siri, phrases like “What’s due today in TandemLoop” or “New task in TandemLoop” work, for example.

Notifications for Due Tasks

Turn on Notifications for due tasks so TandemLoop reminds you of due tasks. When you turn this on, the system asks for permission once. The setting is off by default.

• Time for all-day due dates—when a task without a time notifies you (default 9:00 AM). A due date with a time notifies you at that time.
• Also remind me on the do date—an additional notification on the task’s do date. If that day is the same as the due date, you get only one notification.

A task’s reminders arrive even when the switch is off—the first time you set a reminder, the system asks for permission. They appear on every device where TandemLoop is allowed to show notifications; if an AI agent changes a reminder in the file, the new time applies as soon as TandemLoop notices the change. On iPhone and iPad, the app also checks for this in the background—iOS decides when; a reminder set by an agent is only certain once the app has seen it beforehand.

Every notification offers three actions: Complete marks the task as completed, Later reminds you again in one hour, Tomorrow moves the date (or the reminder) to tomorrow, keeping the time. Tapping the notification opens the task. The next occurrences are scheduled (up to 60); after every change, TandemLoop recalculates the schedule. Times are local time: 2:00 PM stays 2:00 PM, even when you travel.

Notifications for Handbacks

When an AI agent hands a task back to you for review or with a question, TandemLoop notifies you; tapping the notification opens the task. Each handback is announced once—if the agent hands the same task back again after your reply, you get another notification. The notification arrives as soon as TandemLoop sees the change: if the agent wrote while the app was closed, the next time you open it. The same switch also notifies you when the agent has picked up your requested changes or reply. The Notify when the agent hands back a task switch is on by default.

Widgets

Widgets show the most important things from TandemLoop on the Home Screen and Lock Screen of iPhone and iPad, as well as on the Mac desktop and in Notification Center. You add them like any other widget: on iPhone or iPad, touch and hold the Home Screen and choose Edit › Add Widget; on the Mac, right-click the desktop and choose Edit Widgets.

You choose the view for the View widget when editing the widget. All views with a task list are available; Multi-View, Dashboard, and project and milestone views aren’t.

• Check off: Tap the circle in front of a task—it’s completed immediately.
• Open: Tapping a task opens it in TandemLoop; tapping the header opens the view or the Inbox.
• Add opens Quick Entry.

Small widgets show the count and the next task, larger ones a list; whatever doesn’t fit appears below as “+ N more.” On the Lock Screen, task titles appear only if your device is allowed to show content while locked.

Menu Bar (macOS)

With Show icon in menu bar (off by default), a TandemLoop icon appears at the top right. Its menu contains New Task… (opens the Quick Entry window), the Due Today list with up to ten tasks—clicking one opens the task—and Open TandemLoop.

The “Add as Task in TandemLoop” Service (macOS)

Select text in any app and choose Services › Add as Task in TandemLoop in the context menu. The first line becomes the title, the rest the notes; the task lands in the Inbox (see Inbox & Quick Entry).

Share Sheet (iPhone and iPad)

In Safari, Mail, Notes, Messages, and any other app with Share, you can save content as a task without opening TandemLoop:

1. Tap Share and choose TandemLoop.
2. Check the title and notes, choose a different Destination if needed, or turn on For the AI agent. You’ll find tags and dates under More.
3. Tap Save. After a brief checkmark, the form closes.

The share sheet doesn’t offer TandemLoop for images and files—TandemLoop doesn’t have attachments.

The task is created as a completely normal task created by you and appears on your other devices as soon as iCloud syncs—even if you shared it while offline. If TandemLoop is open at the moment, it shows the task immediately.